Job Title: Athletics Director                                                        Exemption Status/Test: Exempt

*No head football or other coaching responsibilities are connected to this position

Reports to: Superintendent                                                        Date Revised: November 2024

Dept./School: District Wide 

Primary Purpose:

Direct and manage the overall program of extracurricular athletics for the district.  Work to provide students with an opportunity to participate in extracurricular athletic activities and ensure compliance with all state, University Interscholastic League (UIL), and local requirements.

Qualifications:

Education/Certification: 

Master’s degree from an accredited college or university, preferred 

Bachelor’s degree from an accredited college or university, required

Valid Texas Teaching Certificate 

Valid Commercial Driver’s License

Principal/Mid-Management Certification preferred, or willingness/enrollment towards this certification will be considered  

 

Special Knowledge/Skills: 

Knowledge of overall operations of athletic programs

Knowledge of state and UIL policies governing athletic events and programs

Ability to implement policy and procedures 

Ability to interpret data 

Ability to manage budget, bids, inventory, equipment, and program-specific software

Ability to manage and evaluate personnel 

Ability to coordinate district functions

Strong communication, public relations, and interpersonal skills 

 

Required Experience: 

8-10+ years experience as a head coach; and

10 -15+ years successful teaching experience; and

Campus Coordinator or Athletic Director experience with supervisory responsibilities 

 

Major Responsibilities and Duties:

Program Planning 

• Direct and manage the district's athletic program and facilities. 
• Oversee the UIL District Executive Committee
• Establish physical and academic eligibility requirements for participation in each sport, and oversee athlete’s eligibility. 
• Ensure programs and operations are innovative and forward-thinking to promote good sportsmanship  and student development across all athletic programs.
• Obtain and use evaluative findings (including student achievement data) to gauge athletic program effectiveness and ensure that program renewal is continuous and responsive to student needs. 
• Plan necessary time, resources, and materials to support accomplishment of department goals.

 

Athletic Events 

• Prepare and approve all interscholastic game schedules.  
• Oversee transportation, lodging, and meals for out-of-town athletic events. 
• Work with the athletic booster club, including fundraising, concession stands, and game-day programs.
• Manage district athletic operations, including but not limited to ticket sales, police and first responders,  game officials, game announcers, gate/clock workers, and ensure overall preparedness of all stadiums, gymnasiums, and other athletic-related facilities and parking. 
• Oversee process of cleaning, repairing, and storing all athletic equipment. 
• Coordinate and oversee the use of all athletic facilities by non-school groups. 
• In collaboration with Middle and High School Principals, plan, organize, and supervise all athletic award programs, scholarship signings, and recognition ceremonies to celebrate student-athlete achievements and milestones.

Student Management 

• Implement district student management policies, communicate expected student behavior related to athletic programs, and ensure enforcement of student discipline in accordance with Student Code of Conduct, Student Handbook, and Extracurricular Code of Conduct in order to maintain a safe and legal operating environment.
• Establish and maintain open lines of communication by conducting conferences on vital issues with administrators, parents, students, and staff. 
• Implement the policies established by federal law, state law, State Board of Education, UIL, and local board policy in the area of extracurricular.
• Compile, maintain, file, and present all physical and computerized reports, records, and other documents required. 
• Promote the achievements of student-athletes aspiring to compete at the collegiate or professional level beyond high school.

Budget and Inventory 

• Oversee the management of the athletic department's budget, ensuring resources are used effectively and efficiently.
• Compile reports and cost estimates based on documented program needs. 
• Initiate purchase orders and bids in accordance with budgetary limitations and district policies. 
• Maintain a current inventory of supplies and equipment and recommend disposal and replacement of equipment when necessary.  

Personnel Management 

• Utilize effective methods and processes to achieve conflict-resolution and maintain stable, positive social relationships. 
• Hold necessary staff meetings to discuss goals, progress, and any issues or concerns, ensuring everyone is aligned and informed.
• Encourage and facilitate teamwork and collaboration among athletic department staff to enhance communication and efficiency.
• Develop and implement policies that support work-life balance for athletic department and campus staff, reducing burnout and promoting overall well-being.
• In collaboration with campus principals, recruit, select, train, and supervise all athletic department personnel and make sound recommendations about personnel placement, assignments, retention, discipline, and dismissal. 
• Prepare, review, and revise job descriptions as needed for the athletic department. 
• Maintain documentation to evaluate job performance of employees to ensure effectiveness.
• Provide professional development training options and/or improvement plans to promote a  growth-mindset among employees.

Community Relations 

• Articulate the district’s mission and goals in the area of athletics to the community and solicit its support in realizing its mission. 
• Demonstrate awareness of district and community needs and initiate activities to meet those needs. 
• Use appropriate and effective techniques to encourage community and parent involvement. 
• Support athletic booster club activities. 

Supervisory Responsibilities: 

• Crowd control within stadiums, gymnasium, and/or other athletic facilities. 
• Supervise and evaluate the performance of coaches and event staff.
• Demonstrate a sincere commitment to identifying, preparing, and mentoring future leaders within the athletic department.
• Other duties as assigned. 

 

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Athletic equipment, buses, trucks, vans, standard office equipment including computer and peripherals and other instructional equipment; automated external defibrillator (AED); frequent driving, including long distances

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking; repetitive hand motions, running, frequent keyboarding and use of mouse; frequent physical movements associated with sports; moderate grasping/squeezing, wrist flexion/extension and reaching

Lifting: The employee may occasionally lift and/or move up to 100 lbs

Environment: Recurrent district, regional, and state travel, including overnight trips, routine exposure to varying noise levels, daily exposure to outside weather conditions, including extreme temperatures

Mental Demands: Maintain emotional control under stress; frequent prolonged and irregular hours

 

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.