Reports to:	High School Principal/Athletic Director
Supervisory Responsibilities:	None
Department(s):	Assigned Campus/Fine Arts/Athletics
Wage/Hour Status:	Nonexempt
Duty Days:	207
Salary:	Commensurate with education and experience

 

PrimaPrimary Purpose: Ensure efficient operation of school administrative offices and provide assistance for school’s administrative staff.

Qualifications:

EducaEducation/Certification

·         High school diploma or GED

Special Knowledge/Skills

·         Proficient use of Google Suite – Ability to use personal computer and software to develop spreadsheets, databases, and do word processing consistent with school record keeping and office operations ·         Effective organizational, communication, and interpersonal skills  ·         Ability to use personal computer and software to develop spreadsheets, databases, and do word processing ·         Ability to meet established deadlines ·         Working knowledge of Ascender  ·         Knowledge of basic accounting principles

Expert Experience

·         One to three years of job related experience, preferably in public education environment

 

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
• Maintain school calendar of events.

 

Reception and Phones

• Schedule meetings and appointments and maintain calendar for campus administration.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

 

Files

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

 

Accounting and Inventory

• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with coordination of faculty meetings and campus activities.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.

 

Other

• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.

 

Equipment Used:

Personal computer and peripherals, copier, fax machine, and calculator.

 

Working Conditions:

 

Mental Demands/Physical Demands/Environmental Factors:

 

• Maintain emotional control under stress; work with frequent interruptions.
• Repetitive hand motions; prolonged use of computers.

 

 

Academy ISD (AISD) does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

 

Employees with questions or concerns about discrimination based on sex, including sexual harassment should contact the AISD Director of Human Resources, the district Title IX coordinator. Employees with questions or concerns about discrimination on the basis of a disability should contact the AISD Transition Coordinator, the district ADA/Section 504 coordinator. Questions or concerns relating to discrimination for any other reason should be directed to the Superintendent at the AISD Administration Office, 704 E. Main St., Little River Academy, TX 76554, phone (254)-982-4304.